The Raine Online Submission System (ROSS) is an essential tool for managing research projects within the Raine Study. It serves as the exclusive platform for researchers to submit project applications, undergo review and apply feedback, before accessing valuable data and bio–samples. More information on ROSS can be found here.
Application and Review Process
Submit Project Application in ROSS: The Lead Investigator initiates the process by submitting a project application in ROSS. If biological samples are being requested, please follow the prompts to submit a Biosamples request.
Lead Investigator is responsible for the governance, oversight of analyses, publications and overall project conduct. For student projects, the Lead Investigator is the student’s primary supervisor.
Team Confirmation: Formal project submission occurs once each member of the project team confirms their involvement and acknowledges our code of conduct through ROSS.
SMC Review: The Scientific Management Committee (SMC) members will conduct a preliminary review of the project application, discuss associated cost of the project, and provide feedback to researchers.
BEAC Review: The Biosamples Expert Advisory Committee (BEAC) members will conduct a review of the biosamples request and provide recommendations to the SRC for amendments/approval. Biosamples requests will be reviewed on the following principles: scientific value of the proposed analyses; justification for sample utilisation; sample viability; sample volume; whole cohort or a subset analysis.
| ROSS Submission by: | BEAC Meeting Date | SRC Meeting Date |
| 30th January | 13th February | |
| 13th March | 27th March | |
| 17th April | 24th April | 1st May |
| 12th June | 19th June | 26th June |
| 28th July | 7th August | 14th August |
| 1st September | 2nd September | 18th September |
| 16th October | 23rd October | 30th October |
| 20th November | 26th November | 4th December |
SRC Review: The Scientific Review Committee (SRC) members will conduct a formal scientific review of the project application and provide recommendations for amendments and/or approval. Project applications will be reviewed for scientific rigor, likely importance of findings, expertise of research team, feasibility, and impact on participants. Where insufficient expertise exists within the SRC, independent scientific reviews will be obtained.
Please anticipate a 6-8 week period from formal submission to provisional approval.
Access ROSS here:
Submission to Ethics and Funding body: Once a project has received provisional approval by the Raine Study team, it can be submitted to the relevant human research ethics committee.
Ethics Approval Guidance:
Each new project, whether utilising existing data/bio-samples or collecting new ones, must secure Human Research Ethics Committee (HREC) approval from an NHMRC-registered HREC. Please use the links below to guide you on how to obtain ethics to use the Raine Study data
- How to obtain HREC approval for projects in the Raine Study
- The Raine Study UWA Human Ethics Approval Letter
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